Standing up for health (or why your job is killing you)

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Four years ago at the age of 46, I was 20kg overweight. Over a 4 year period, I went from a svelte 60kg to a frumpy 80kg……okay, a fat 80kg. The main reason for the unhealthy weight gain was lack of activity. Bookkeeping, and many other computer-driven jobs like it, promotes this inactivity. Basically I was spending up to 10 hours per day sitting in front of a computer, sometimes 6 days a week! This sedentary behaviour and a bizarre drive to choose career over health, resulted in me becoming one fat bookkeeper! One day, during a visit to my local GP, he announced that I was obese. I was shocked and horrified (and not just a tad embarrassed) but of course I knew it was true. My job and lifestyle were killing me. That day I decided to make a change.

“Many computer-driven jobs like bookkeeping, promote inactivity which is poor for your health.” Tweet:

That was the day I went back to the gym. I joined up and went back to what I knew worked – weight training. I did a fair bit of weight training in my younger years but stupidly gave it up citing lack of time as an excuse. That was dumb because there is always time for health – you just have to make time. I actually love weight training and I think that’s the key – you have to choose an activity that you really enjoy otherwise you won’t keep it up. Fast forward 4 years and I’m back to a healthy 60kg. I’ve made gym work a priority and I go at least 3 times a week no matter what – yes, even if client work isn’t finished – it can wait, unlike my health/life (I’m not getting any younger!).

So what’s this story got to do with standing desks? Lots actually. Recently I realised that even though I had lost the weight and was weight training regularly, I was still very sedentary for the majority of the week – I was still sitting at my desk all day, every day. Cardiologists tell us that those who sit for the majority of the day have a similar risk of heart attack to those who smoke. I believe it. My ridiculous weight gain could easily have led to any number of health issues including heart disease…… or worse! I knew all this sitting had to stop and I wanted to do something that would be an adjunct to my gym work, not a hindrance. So I bought a standing desk. It made sense to me. Standing had to be better for you than sitting. And I was right. My research in standing desks unveiled the following benefits.

  • Pressure is taken off your spine (sitting down puts up to 40% more pressure on your spine than standing)
  • More calories are burnt
  • Leg muscle tone is improved
  • Posture is improved
  • Better blood flow is achieved
  • Metabolism is increased (which is why more calories are burnt)
  • Energy levels are increased
  • Reduced general aches and pains (especially for back, shoulders and hips)

Standing up for health (or why your job is killing you). The benefits of a standing desk.”  Tweet: Standing up for health (or why your job is killing you). The benefits of a standing desk. http://ctt.ec/82R7L+ via @eBAS_Accounts

So that’s all the light and fluffy on standing desks but I didn’t want this blog to be the proverbial sales pitch for these desks. I also wanted to give you my real-life take on using a standing desk. I’ve had the desk in my office for about 6 weeks now and have used it everyday. I really like it and here are a few thoughts I’ve had since buying it:

  • It was easy to set up – no tools required!
  • It’s easy to use and manoeuvre (no squashed fingers yet!)
  • I can’t stand for too long in high heels but flat shoes or runners are fine (and so are slippers!)
  • If I’m not feeling too good, I still choose sitting over standing. I recently had the flu and standing was not an option!
  • When I’m feeling healthy, I can stand for up to 5 hours at a time or even longer. It’s easier than I thought it would be and getting easy by the day.
  • One downside is dusting the damn thing! It’s big and bulky and has lots of hidey holes for dust and then there’s the dust that collects under the thing……..sheesh! (thinking of getting a blower!)
  • I definitely notice that I have more energy when I stand compared to when I sit. When I’ve been standing for most of the day, I want to keep on doing things when the office is closed. But if I’ve spent the day on my bum,  I just want to keep on sitting and end up migrating to the couch for the rest of the night. Not good.
  • My right knee was constantly sore due to a bad habit of crossing my legs when sitting at the computer. This was particularly noticeable at the gym and I almost went to my GP for help. After a few short weeks of using my standing desk, this pain has gone completely. The desk has paid for itself in future medical fees.
  • I tend to leave the office more often when I’m standing. Before the standing desk, I would avoid getting up to go to the loo, have lunch, or just go outside. I would avoid moving in general. There’s something about being already in the upright position that makes leaving the desk easier.

“I won’t let my bookkeeping career and being time-poor be the reason for bad health!”  Tweet: I won’t let my #bookkeeping career and being time-poor be the reason for bad health! http://ctt.ec/b9Wf4+ by @eBAS_Accounts

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Let’s get shredded!

We like to think that we’re doing a pretty good job at being a paperless office. We only print when we absolutely have to, all client files are saved electronically and any paper documents we receive, are scanned to pdf and then recycled. This system works well but the problem is, we started it many years after our business began. In the early years, we did print everything and all client files were kept in hard copy format. Therefore, as paperless as we are now, we still have cupboards full of client data from prior years. Recently, we decided that it was time to get rid of the clutter!

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Can you cash out your annual leave? Yes you can!

A recent reform via the Fair Work Commission has seen a major change to the way cashing out of annual leave is treated. For those who don’t know, “cashing-out” means an employee can receive their annual leave as a lump sum payment whilst still working i.e. instead of taking time off work. So how does this work and what does it mean for those affected?

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On-charging merchant surcharges to your clients – new rules!

If you use your bank’s credit and debit card merchant facilities to accept payment from your clients and you on-charge the bank’s fees for use of these facilities, you need to take note of this blog!

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Which documents do I have to provide to e-BAS Accounts?

At it’s most basic, bookkeeping involves receiving data in the form of invoices etc. and entering this data into an accounting system. So, if you are one of our clients, before we can start doing your accounts, we will send you a request for a list of documents. The type of document we request from you will depend on the scope of work that we agreed to do for you within your engagement letter.

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How do I share my documents with e-BAS Accounts?

There are several tools you can use that will allow you to share your documents with us. Your location (and ours) isn’t a problem as most tools will allow you to share your data remotely. Here is a list of tools you can use:

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How do I sign forms from e-BAS Accounts?

Our last blog looked at engagement letters and why they are important for our clients (and for us!). The final part of the process when creating an engagement letter for clients is the signing of the document. The client needs to sign the letter and we also need to sign it. In days gone by, we would draft the letter, send it via email to the client and request signature. The client would then have to print out the letter, sign it, scan it and then email or mail it back to us. We would then do the same and email/mail back to the client for record-keeping purposes. This process was both time consuming and convoluted. You’ll be glad to hear that we don’t do this any more! We use a much better system which is completely cloud-based. We use Adobe Sign. No more paper and no more scanning (and no more snail mail). Here’s how it works.

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Why do I have to sign an engagement letter?

It is customary across many professional industries to use engagement letters or client agreements when on-boarding a new client. They are used by most accounting professionals and are considered best practice. An engagement letter protects both the consultant and the client in the event anything should go awry during the engagement. We certainly use engagement letters in our practice and if you are a new client you will be asked to sign one. The engagement letter is step three in our on-boarding procedure (see step one here and step two here). This blog will cover why you need to sign one and details what we include in our letters.

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How do I provide our company information to e-BAS Accounts?

At the beginning of our client on-boarding process, we get together with the potential client to discuss if we are both a good fit for one another. If it turns out that a lead would like to engage our services, we then proceed to part two of our onboarding procedure – gathering information about the client’s business. We do this so we can easily and quickly set up the client in our systems i.e. CRM, project management software and BAS Agent Portal. We use a form that we created in our Clickup acccount that is emailed to the client and can be completed online. Here is the link to that form for anyone who is interested in what that looks like.

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Potential client interview questions

Today we continue our series of blogs which go to explain how we work with our clients at e-BAS Accounts. Our first blog in the series explained how we connect with our clients to process their BAS. This one outlines part one of our procedure when onboarding new clients – the potential client interview. The interview allows us to “get to know each other” and decide if we’re a good fit for one another. The interview is complimentary and is never on-charged to the client. The interview questions are as follows:

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